Deadline: 13th October 2025
Overview:
The Administrative Records & Data Clerk position involves maintaining, organizing, and digitizing company records with a focus on accuracy, confidentiality, and efficiency. The role supports daily administrative operations by ensuring that all documents and data are properly recorded, updated, and easily accessible for internal use and compliance purposes.
Scope of Work:
Input and update administrative records into digital databases.
Maintain well-organized filing systems for both physical and digital records.
Verify accuracy of data entries, reports, and document indexes.
Support document retrieval, archiving, and auditing processes.
Track document versions, approvals, and updates.
Collaborate with administrative and HR teams to maintain records consistency.
Prepare summaries, logs, and document control sheets when required.
Data Entry Fields Required:
Employee/Staff Records: Name, position, department, contact info.
Document Index: Record ID, document name, file type, upload date.
Administrative Logs: Meeting notes, internal memos, updates.
Compliance Documents: Policy version, approval status, audit date.
File Storage: Folder location, backup date, access level.
Correspondence Records: Emails, letters, requests.
Approval Tracking: Signatories, date approved, pending actions.
Deliverables:
A final clean spreadsheet containing all organized and verified administrative records.
A Word report document summarizing the data structure, key findings, and formatting notes.
Additional Notes:
Client material sources will be shared upon hire.
Accuracy, confidentiality, and timeliness are mandatory.
All work must adhere to the company’s data categorization and reporting standards.