Project Description

Overview

The goal of this project is to create a structured database of public meeting records. The spreadsheet will organize information from past meetings for easy reference, reporting, and internal tracking.

Scope of Work

The task involves:

• Reviewing scanned agendas and attendance logs provided by the client

• Accurately extracting meeting details

• Entering data into a structured, clearly labeled spreadsheet

• Ensuring consistency, completeness, and readability

• Delivering a clean and ready-to-use database

Required Fields

The spreadsheet should include:

• Meeting Title

• Date

• Location

• Organizing Department

• List of Attendees

• Summary Notes

Additional fields may be added if required by the client.

Client Material Source

All source information will be provided by the client, including:

• Scanned meeting agendas

• Attendance logs

No external research is required.

Deliverables

• One completed Public Meeting Records Spreadsheet

• Format: Excel or Google Sheets, as specified by the client

• Spreadsheet must be clearly labeled, well-formatted, and ready for internal use

Quality Requirements

• Accurate and complete data entry

• Consistent formatting and spelling of names and departments

• Easy-to-read and professionally structured layout

Deadline

The final spreadsheet must be delivered on or before 4th February 2026.